Office Management Intern

Overview

The world is facing an abundance of environmental and societal challenges. Recent years have seen a significant momentum surrounding the need for a ‘new normal’ where financial markets are designed to positively contribute to sustainable development.

Phenix Capital Group is an Amsterdam-based impact investment consultant, and we envision a world in which institutional capital helps to end poverty, protect the planet and ensure prosperity for all.

We strive to educate and inspire some of the largest institutional investor organisations with our annual global conferences and publications. We support both institutional investors as well as fund managers to make more impact with their capital.

To support our vision and growth path, Phenix Capital Group has a position opening for an Office Management Intern at our Amsterdam based office.

ROLE DESCRIPTION

We are seeking a motivated and detail-oriented Operations Intern to join our team. This internship provides a unique opportunity to gain hands-on experience in the day-to-day operations of a dynamic office environment. The ideal candidate will assist with various administrative tasks, support office functions, and contribute to projects that improve organisational efficiency.

Responsibilities

1. Administrative Support:
   • Assist with the management of daily office operations, including scheduling meetings, handling correspondence, and maintaining office supplies.
   • Manage incoming and outgoing communications such as emails, phone calls, and mail.
2. Office Management:
   • Maintain the organisation and cleanliness of office common areas, meeting rooms, and storage spaces.
   • Coordinate with vendors for office supplies, equipment maintenance, and other operational needs.
   • Assist in the setup of meetings, and other office functions.
3. Data Entry & Record Keeping:
   • Input, update, and maintain accurate records in databases and spreadsheets.
   • Assist in managing and organizing digital and physical files, ensuring that documents are stored appropriately.
4. Project Assistance:
   • Support special projects related to office operations, including process improvement initiatives.
5. Employee Support:
   • Provide general support to team members as needed, including helping with travel arrangements and preparing materials for meetings.
6. Technology Assistance:
   • Assist Operations manager with basic IT issues, such as printer setups and software installations.

Qualifications

• Currently enrolled in a relevant degree program (e.g., Administrative, Office Management, or related field).
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills (English is a must, Dutch a nice to have)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Knowledge of tools like Asana, Canva is a plus.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• A proactive approach with a willingness to learn and take on new challenges.

Are you driven to make a difference and be part of a dynamic and motivated team?

 

Apply here!